Smart organization, better results (Part 1)

LearningThe main goal of Hightrack is create a powerful application to help you to do better and achieve more. But when you’re trying to be productive, software is just one piece on the puzzle. That’s why we want to share with you the routines, working patterns, and organizing tips that helped us to be more efficient.

Capture (add) fast

New tasks, ongoing ideas, reminders, quick to-dos, upcoming events… they’re coming and going away all the time. That’s why you need to ‘capture’ them as fast as you can. Hightrack sports a blazing fast way to this: just press Enter on your keyboard, type the task title and hit Enter again to save it. Done!

Make every task actionable

Name your tasks wisely: instead of adding a vague phrase, define your task as a specific action to be taken. It just takes five seconds to figure out an accurate name: start always with a verb, and continue with a clear action. Remember: actions, not phrases.

Inbox: the entrance door

Think on this special list like a short-term pocket to collect tasks, ideas and next to-dos. It’s the perfect place to add new when you don’t have time to fill all details, or when you’re not ready to decide about that new task. Save quickly on the Inbox and organize later.

Assign due dates

Every task has two vital parts: the title (what), and the due date (when). When you have many tasks with no due dates, chances are you will have to deal with two problems: future urgencies, and procrastinated tasks.

Review and plan

Your projects, tasks and events are not static, they’re in constant motion. That’s why you need a moment to analyze them. And you have to do this everyday. Set a moment to review and plan (our favorite one it’s at the end of the day). Covering these essential points:

  • Decide and organize new tasks on your Inbox.
  • Set due dates for your tasks (tomorrow, next week, next month…).
  • Decide tomorrow’s tasks.
  • Identify your MITs.

Highlight your MITs

MIT stands for ‘Most Important Task’. These are the real core of your work, and they require extra focus, time and energy. Use the star feature to mark them so you won’t overlook them. And don’t forget to set a due date for your MITs!

Work with subtasks

Subtasks let you split complex tasks into clear and small actions. They play an essential part on your productivity, because many time before finishing one task you need to complete other steps or actions. Big and generic tasks are always tricky, and they usually wind up as procrastinated tasks. Break down those tasks into smaller steps and you’ll see the difference :-)

On Track!